From October 25, 2026, the Social Fund of Russia (Социальный фонд России), Russia’s state social insurance body, will begin transferring information on foreign nationals’ employment through state electronic systems. This is the next stage of the interagency data exchange announced by the Ministry of Internal Affairs of Russia (МВД России), Russia’s federal law enforcement agency. For employers, the change means that the accuracy of information already being submitted and the internal consistency of HR processes will become more important.
What Is Changing in MVD Data Exchange
The expansion of the exchange is provided for by Federal Law No. 241-FZ (Федеральный закон № 241-ФЗ), signed in July 2026. The MVD reported that from October 25, 2026, the Social Fund will join the information exchange: the agency will receive information on the employment of foreign nationals.
Before that, from October 1, 2026, the tax authorities began transferring information on foreign nationals’ income to the MVD from insurance contribution calculations. Thus, two areas of information are emerging within the MVD’s data environment: income data from the tax authorities and employment information through the Social Fund.
How This Affects the Employer’s HR Processes
The MVD announcement does not establish a new report, separate form, or special action for employers. Therefore, employers should not create an additional information-submission process solely because of the October 25 date. The MVD has not specified any new employer obligations.
The practical effect concerns oversight of existing HR operations. Employers should understand that information on a foreign national’s employment will become available to the MVD through interagency interaction. Internal HR records, insurance contribution calculations, and the actual organization of work must be maintained consistently.
What Data Is Already Being Received and How Often
The tax authorities transfer information on foreign nationals’ income to the MVD from insurance contribution calculations. The MVD specified the transmission periods: three, six, nine, and twelve months of the calendar year. This information has been transmitted since October 1, 2026.
For employment information, the MVD announcement gives October 25, 2026, as the start date for the exchange. However, the MVD announcement does not disclose the composition of the HR information to be transferred by the Social Fund, the technical procedure for transferring it, or the frequency of this exchange. Specific additional actions cannot be planned on the basis of these unspecified details.
How to Establish Oversight Without Unnecessary Procedures
A rational measure for HR, accounting, and the person responsible for migration processes is to record the change in the regulatory risk map. It can distinguish between two areas: income information transferred by the tax authorities and employment information that the Social Fund will begin transferring.
The next step is to review how responsibility for HR information and insurance contribution calculations concerning foreign nationals is allocated within the company. This review does not amount to a new statutory obligation. It is needed to manage the quality of existing processes under expanded interagency data exchange.
What Has Not Yet Been Defined for Employers
The MVD announcement does not identify a separate category of employers required to take special action. It also does not specify new reporting deadlines, forms, fines, or consequences of employer inaction. Accordingly, there are no grounds for treating October 25 as a deadline for an employer to submit a new document.
For clarification of the procedure, employers should consult Federal Law No. 241-FZ and official explanations from the MVD, the Federal Tax Service (ФНС России), Russia’s tax authority, and the Social Fund. Until such explanations are issued, it is useful to distinguish the confirmed fact of interagency data transfer from assumptions about new HR obligations.
FAQ
Does the employer need to submit a new report starting October 25, 2026?
No. The notice from the Ministry of Internal Affairs (МВД России), Russia’s interior ministry, does not introduce a new report, a separate form, or any special action for the employer.
What information does the Ministry of Internal Affairs already receive about foreign employees?
Starting October 1, 2026, tax authorities will provide the Ministry of Internal Affairs with information on foreign nationals’ income from calculations of insurance contributions, the employer filings used to calculate mandatory insurance contributions. Starting October 25, 2026, the Social Fund will begin providing information on their employment activity.
How often do tax authorities provide the Ministry of Internal Affairs with information on foreign nationals’ income?
The Ministry of Internal Affairs specified that information is provided for three, six, nine, and twelve months of the calendar year.
What should the employer check now?
The employer should verify the internal consistency of HR information, calculations of insurance contributions, and the actual organization of foreign nationals’ work. It is also useful to review the allocation of responsibilities between the HR department and accounting.
What to Check
- Record October 25, 2026, in the regulatory change calendar.
- Note that from October 1, 2026, the MVD has been receiving information on foreign nationals’ income from the Federal Tax Service from insurance contribution calculations.
- Check how responsibility for information on foreign workers is divided between the HR department and accounting.
- Review current HR processes and insurance contribution calculations for internal consistency.
- Do not introduce a new report or separate procedure without a regulatory basis: the MVD announcement does not identify one.
- Study Federal Law No. 241-FZ and official explanations from the MVD, the Federal Tax Service, and the Social Fund.