The Ministry of Internal Affairs (МВД) clarified the composition of information entered into the Register of Controlled Persons (РКЛ) and recalled the verification service for representatives of organizations and prospective employers. The Ministry of Internal Affairs (МВД) is the Russian government authority responsible, among other matters, for migration administration. The register operates automatically, and the information in it is updated every four hours. The publication does not introduce new employer obligations and does not establish a mandatory frequency of checks.
What information may be reflected in the Register of Controlled Persons
According to the Ministry of Internal Affairs (МВД), the register receives information on the period of stay of a foreign national, the acquisition or change of their migration status, as well as the availability of documents authorizing work. For the HR function, this means that the service is linked not to one separate ground, but to several types of migration-relevant information.
Information on criminal convictions, administrative expulsion, deportation, the undesirability of stay, an entry ban, and termination of citizenship is also taken into account. The Ministry of Internal Affairs (МВД) separately states that the cancellation of authorizing documents or legal status may serve as grounds for entering a foreign national or stateless person into the Register of Controlled Persons (РКЛ).
What the clarification changes for the HR process
The clarification helps determine which data matter when using the Ministry of Internal Affairs (МВД) service. When hiring or during HR administration, it is important for an employer to distinguish between the information required for the search and the documents held by the candidate or employee: the request will require personal details and document particulars.
At the same time, the original Ministry of Internal Affairs (МВД) notice does not require employers to conduct a check at a specific stage of hiring, before processing documents, or at a set frequency. It also does not describe the consequences of failing to conduct a check. Therefore, the publication should be regarded as a clarification regarding the operation of the Register of Controlled Persons (РКЛ) and the available method for verifying information, rather than as a new regulation of HR actions.
How to organize a search using the Ministry of Internal Affairs service
To search the register, a surname, first name and patronymic, date of birth, identity document details, and its date of issue are required. In practical terms, this means that the data entered should be matched in advance against the foreign national’s document so that the request is formed using the full set of information specified by the Ministry of Internal Affairs (МВД).
In the list of particulars, the Ministry of Internal Affairs (МВД) specifies the series, number, and date of issue of the identity document. No other search parameters are named in the clarification provided. If any of the listed particulars is not specified or is missing from the prepared data, the Ministry of Internal Affairs (МВД) notice does not explain exactly how the search will work in such a situation.
Why it is important to take data updates into account
The Register of Controlled Persons (РКЛ) operates in an automated mode and is updated every four hours based on incoming information. This is a characteristic of the register’s operation reported by the Ministry of Internal Affairs (МВД): it shows that information in the system is updated regularly, rather than manually in response to individual requests from organizations.
At the same time, the Ministry of Internal Affairs (МВД) has not specified a time frame within which an employer must carry out a check and has not established the frequency of repeat requests. The notice does not support a conclusion that checks are required every four hours or at any other mandatory interval. If employer action is needed, the agency suggests consulting the official guidance note for organizations and prospective employers.
What to check
- Open the verification service referenced by the Ministry of Internal Affairs (МВД).
- Prepare the full name of the foreign national or stateless person.
- Check the date of birth before entering the data.
- Prepare the series, number, and date of issue of the identity document.
- Consult the official Ministry of Internal Affairs (МВД) guidance note for organizations and prospective employers.
- Take into account that Register of Controlled Persons (РКЛ) data, according to the Ministry of Internal Affairs (МВД), are updated every four hours.